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MS Excel Multiple Choice Questions and Answers for Objective Exams

shkhanal — Thu, 06 May 2010 13:23:55 +0000

Microsoft Excel
Multiple Choice Question and Answers with Explanation
Set 1

a. When integrating Word and Excel, Word is usually the

a. Server
b. Client
c. Source
d. None of these

Correct answer:
ans2
Explanation:
When integrating Word and Excel, Word is usually the client because Excel serves the data and word uses these data in document. A consumer of service is client and producer of service is server.

b. The number of rows in a worksheet is

a. 36500
b. 65536
c. 256
d. 64536

Correct answer:
ans2
Explanation:
An worksheet consists 256 columns and 65536 rows.

c. When a formatted number does not fit within a cell, it displays

a. #####
b. #DIV/0
c. #DIV@
d. None of these

Correct answer:
ans1
Explanation:
If a formatted number does not fit within a cell it displays #####. Similarly, if unformatted number does not fit, it displays the number in scientific format.

d. What symbol is used to enter number as text?

a. ‘
b. ”
c. =
d. +

Correct answer:
ans1
Explanation:
A number is entered preeceding by a single quote (‘) to enter it as label.

e. Data can be arranged in ascending or descending order by using

a. Sort command from Table menu
b. Sort command from Data menu
c. Sort command from Tools menu
d. None of these

Correct answer:
ans2
Explanation:
You can access Data >> Sort menu to arrange data in ascending or descending order.

f. Which of the following is concantenating operator?

a. Apostrophe (‘)
b. Exclamation (!)
c. Ampersand (&)
d. Hash (#)

Correct answer:
ans3
Explanation:
Ampersand (&) can be used to concantenate text in excel.

This is one of those questions that you can never find in Excel help, because no one thinks to search for the word “Concatenation”. Heck, I don’t think any normal person ever uses the word concatenate. If you don’t know to search for Concatenate, then you will never learn that the concatenation operator is an ampersand. Start with a basic formula of
=A2&B2
Read this tutorial

g. Red triangle at the top right corner of a cell indicates

a. There is an error in the cell
b. There is a comment associated with the cell
c. The font color of the text in cell is red
d. The cell can’t accept formula

Correct answer:
ans2
Explanation:
A red triangle at the top right corner of cell indicates a comment associated. If you place mouse point over the triangle it will show the comment typed.

h. To select multiple non-adjecent cells in a worksheet you will click them holding

a. CTRL key
b. ALT key
c. Shift Key
d. Ctrl+Shift key

Correct answer:
ans1
Explanation:
Holding Ctrl and clicking cells will allow you to select multiple cells that are not joined with each other.

Following is the image of cells selected holding ctrl

i. Cell E23 has a date value and you wish to place that date on an invoice prefaced with the text located in B15. What is the command to do that?

a. =B15&E23
b. =proper(B15)&” “&text(E23,”mmmm dd, yyyy”)
c. B15&” “&E23
d. =join(B15&E23)

Correct answer:
ans2
Explanation:
=proper(B15)&” “&text(E23,”mmmm dd, yyyy”) is the correct answer.
=proper() will convert text into proper case. & will join the text. ” ” will insert an empty space. text() function will convert the value in cell into text in given format.
Other options won’t provide desired output.

j. How many sheets are there in Excel Workbook by default?

a. 2
b. 3
c. 4
d. 5

Correct answer:
ans2
Explanation:
There are 3 worksheets in a workbook by default.

k. Which of the following component displays the contents of active cell?

a. Name box
b. Formula bar
c. Menu bar
d. Status bar

Correct answer:
ans2
Explanation:
Formula bar displays the contents of active cell.

l. To move to the previous worksheet press

a. Ctrl+PgUp
b. Ctrl+PgDn
c. Shift+Tab
d. Ctrl+Tab

Correct answer:
ans1
Explanation:
Ctrl+PgUp moves to the previous worksheet. Similarly Ctrl+PgDn moves to the next.

m. The accounting style shows negative numbers in

a. Bold
b. Brackets
c. Paranthesis
d. Quotes

Correct answer:
ans3
Explanation:
Accounting style shows negative numbers in paranthesis.

n. The process of identifying specific rows and columns so that so that certain columns and rows are always visible on the screen is called

a. freezing
b. locking
c. selecting
d. fixing

Correct answer:
ans1
Explanation:
When you freeze panes you can fix specified rows and columns so that they are always visible on the screen. So, freezing is the correct answer.

o. When you create two or four separate windows containing part of the spreadsheet that can be viewed, you have created

a. sections
b. panes
c. views
d. subsheets

Correct answer:
ans2
Explanation:
If you split window into two or four parts you have created panes. The concept of Sections, views and subsheets do not exist in Excel.

p. To keep specific rows and columns from scrolling off the screen you first must position the cell pointer

a. to the right of the column you want to remain on the screen
b. below the row you want to remain on the screen
c. on the row you want to remain on the screen
d. both below and right of the row and column you want to remain on the screen

Correct answer:
ans4
Explanation:
To freeze some rows and columns you need to position cell pointer below the rows and right of the columns you want them to freeze. Excel will draw freeze line on the top and left edge of active cell.

q. If you wanted to sort an employee file so that they would be listed alphabetically by last name and first name within individual zip codes (smallest to largest), which of the following would be the correct order of the sort?

a. zip codes (ascending), then last name (ascending), then first name (ascending)
b. last name (ascending), then first name(ascending), then last name (ascending)
c. zip codes (descending), then last name(ascending), then first name(ascending)
d. last name (descending), then first name (descending), then last name (descending)

Correct answer:
ans1
Explanation:
Because the list should be arranged alphabetically from smallest to largest within individual zip codes they should be sorted by zip codes (ascending) then by last name and then first name all ascending.

r. If you require more than two conditions or if you want to analyze a list using Excel 2003′s database functions, you must define which filter?

a. Auto Filter
b. Update Filter
c. Advantage Filter
d. Advanced Criteria Filter

Correct answer:
ans4
Explanation:
You can filter using Advanced Criteria Filter if more than two conditions should be tested.

s. A quick way to return to a specific area of a worksheet is to type in the _____

a. Name box
b. Formula bar
c. Zoom box
d. None of these

Correct answer:
ans1
Explanation:
You can type the cell address or range name in Name box to return to a specific area of a worksheet.

t. Which keyboard shortcut opens the Go To dialog box?

a. Ctrl + B
b. Ctrl + Shift + B
c. F2
d. F5

Correct answer:
ans4
Explanation:
Pressing F5 key brings the Goto Dialog box.

Mail Merge in MS-Word

shkhanal — Sun, 28 Mar 2010 02:01:53 +0000

[Download Printer Friendly PDF File of This Post]

Mail merge is a tool in MS-Word that enables you to create multiple copies of a document with small changes in each.

Take an example of appointment letter. For every employee the format and structure of letter is almost identical except those information related to the employee.

Similarly consider a certificate below. Except some specific information such as Candidate Name and Address, the rest format and text of certificate remains same.

My boss asked me to create a notice to all the 2877 members of PS Exam to inform the release of ‘Mail Merge eBook’. I designed the notice as follows:

www.psexam.com

Syuchatar-1, Kathmandu

Dear <>,

We are happy to inform you that a new pdf eBook titled ‘Mail Merge in Office 2007 and 2003′ is ready for download. This ebook introduces you with Mail Merge tool in Word 2003 and 2007.

Go, grab the ebook before it is taken offline.

Download: <>

Suresh Khanal
Admin
http://www.psexam.com

Note: This email is sent to you because as you subscribed with PS Exam with your email address <>. If you feel this is in error, you can send an email to admin@psexam.com requesting the removal of your email address.

He was happy with the notice. This is exactly what we need to send to our members!

Look at the notice closely. Did you notice the place holders for user_name, download_link and email?

They indicate the places where the text will differ for every members. User_name will be replaced by real user name, similarly download_link and email will be replaced by real data of members.

The document above contains the structure of our invitation. This document is called “Main Document” in mail merge language.

Now, we need to send this document to all those 2877 members of PS Exam replacing those place holders. Imagine copy and paste task for those three places for all members. Oh my God! Its gonna kill anybody.

But, thanks to the mail merge operation! It will do all copy and paste work for you.

Where data comes for those user_name, download_link and email placeholders (called merge firlds)?

From a table in word document which stores the member information
From excel spreadsheet where member information is stored
From Access database which stores the member information
Any other source that mail merge supports

That’s right. Mail merge is much flexible and can accept a wide range of data sources.

Yes ‘Data Source’. This is what we call for a file that stores data to fill in place holder of Main Document. Oh yes! in mail merge language.

Mail merge operation requires two files:

Main Document: This is a file in MS-Word that contains the text and structure of document with merge fields in it. This is what needs to be duplicated for all individual letters. A good example is the notice I’ve displayed above.
Data Source: This is second file required for Mail Merge operation. This file contains the data items required to fill in the place holder (merge fields) in main document. It can be a Word document with table or Excel file or any database file. In my case I use the excel file exported from MySql database for convenience!

Data Source file serves as the back-end to provide data for the mail merge tool. It does not matter in which format and how data are stored as long as the format is recognized in Mail Merge tool. All you see from data source is the name of fields and data that are populated. Be it in Access, Excel, Word or any other behave exactly same.

Thus, Mail Merge is to merge (combine) those two documents to create the finalized version. The merged document is obtained exactly as that of Main document but all the merge fields replaced with real data from data source.

I know, thre are too many fields in the sheet. c_id, c_phone, c_street, c_city, c_state, c_zip, c_sex, c_DOB etc are not needed for current purpose. In a database all information are collected that may need at some point. For our current purpose, all we need from this database is only c_fname, c_lname and c_email and c_download to compose our merge fields <>, <> and <>. We’ll just ignore other fields when inserting field codes. You don’t need to delete those columns.

In real world situation any database contains all the fields and data that are required for your organization. There is a single database. And this database is used for all of the purposes, be it sending letters to customers or corresponds with suppliers or generating reports of weekly, monthly reports. From the huge number of fields and data, only the required fields are chosen for any particular purpose.

This is data source created in Word Table. If the numbers of records for your organization is fairly small (a few hundreds), you can collect data in Word Table. If this is the case a Word Document file can serve as the data source for mail merge operation. Excel is better when the number of records is greater (few thousands). For very large number of records (millions and billions) the database applications such as Access, MySql, Oracle etc. are best.

You don’t have any existing data? Then, there is only one way out. Start typing it. Yes, you are free to choose any formats – Word document, Excel spreadsheet, Access table. Choose according to how many records it will hold and if it is of future use?

Mail Merge Command in Word 2003

MS-Word 2003 provides two ways to access mail merge tool.

Mail Merge Toolbar
Mail Merge option in Tools Menu

You can use toolbar or access through the wizard on Mail Merge from Tools menu. I most often use Mail Merge toolbar since it is handy. If you are confused and until you are certain, you can use Mail Merge Wizard.

Figure 1: Mail Merge Toolbar

Figure 2: Mail Merge on Menu

Figure 3: Mail Merge Wizard

Mail Merge Command in Word 2007

Word 2007 provides a complete ribbon for mailing tasks. Check out the figure below:

Figure 4: Mail Merge Ribbon in Word 2007

What Next?

I’ll be posting tutorial on the two topics related to Mail Merge for Word in coming days:

How to use Mail Merge in Word 2003
How to use Mail Merge in Word 2007

Till then, Happy Learning!

10 Tips and Hacks for Microsoft Office 2010 (taragana.com)
How to customize Office 2010 ribbon? (techblissonline.com)
Create a Mail Merge with Gmail and Google Docs (labnol.org)

Class Notes on C Programming Language

shkhanal — Tue, 16 Mar 2010 02:15:23 +0000

Today, I am talking abut Ram Hari Regmi’s website where he has published seven class notes on C programming language ranging from Introduction up to the Structures and Unions.

Click Here to go to his website. The website is divided into four sections, Photos, Projects, Notes and Contact. On Photos, there are his personal photographs and the same page appears on Projects too. What concerns us here is only Notes. There is a link called ‘C Programming’ which presents the links to download the pdf files of C Programming language.

The notes are written by Bibha Sthapit of Thapathali Campus. I found the notes pretty concise and suitable for Higher Secondary classes up to Bachelors of Computer Applications.

Following are the links to download those pdf files from Ram Hari Regmi’s Website:

1. Introduction to C

2. Fundamentals of C

3. Input output statements

4. Control statements

5. Arrays

6. Functions

7. Structure and Union

Technorati Tags: C,C++,Programming Language,Class Notes

Computer Operator Question Paper Public Service Commission 2009 with Answers

shkhanal — Sun, 07 Mar 2010 00:34:29 +0000

Public Service Commission has recently announced vacancy notice for Computer Officer (Non Gazatted First Class) posts. There is just about one week left to submit your applications and exams will held in 11th of Baishakh 2066.

So, started to prepare you Computer Operator Jobs Exam? I’ll be helping you on this regard. From today till the 11th Baishakh New PS Exam will be focusing more on computer operator exam preparation materials. I’m going to give away old years question papers with answers and, as many as I can, the practice question papers to help you better prepare.

Here is the last year’s question paper and its answer. To download the question paper and answer, fill in the form below. You must:

Question Paper: Computer-Operator-Question-Paper-Public-Service-Commission-2009
Correct Answer Sheet: Computer Operator Question Paper Public Service Commission 2009 Answers

Bank Clerk Computer Exam Practice Question Paper

shkhanal — Fri, 05 Mar 2010 13:12:26 +0000

Here is a practice question paper for Computer Paper examination of Bank Clerk. The first file is question paper. You can find the correct answers in second file. The third file is the sample answer sheet.

To download question paper fill in the following form first:

After you subscribe click the links below:

Question Paper: Bank_Clerk_Computer_Exam_Sample_Question_Paper_1,

Correct Answers: Bank_Clerk_Computer_Exam_Sample_Question_Paper_1_Correct_Answers,

Answer Sheet: Bank_Clerk_Computer_Exam_Sample_Question_Paper_1_Answers_Sheet

Happy learning!

Should you face any problem downloading these files, please drop a comment on this post.

How to download eBook?

shkhanal — Mon, 01 Mar 2010 03:12:40 +0000

Its great to know you are interested in getting this ebook. All you need to do is to send and email to:

shkhanal@gmail.com

Following are the Subject line you should type when sending mail to download.

For Access Short Questions and Answers eBook

AccessQA

For Operating Systems Short Questions and Answers eBook

OS QA

C++ Multiple Choice Questions Set 1

MCQ C Plus Plus

Computer Networking Short Questions and Answers

Networking QA eBook

You’ll instantly receive an email with a link to download. I’m sorry for the inconvenience but it is necessary for me to fight spammers and save my website bandwidth.

The process is completely automated and I won’t be reading that mail. So all it is needed is correct email address and Subject line. Please do not write message on same email as it will automatically skip from my inbox. Feel free to write another mail message if you wish to communicate with me.

C++ Multiple Choice Questions Set 1 pdf

shkhanal — Fri, 26 Feb 2010 13:57:10 +0000

This is a small pdf eBook of C++ containing Multiple Choice Questions. It presents 25 selected questions and answers. Though it is small with few questions, I believe this will be helpful for the students of C++ and I will be presenting other sets in coming days, that’s why named Set 1.

Whom is this book for?

Well, this is a ‘test yourself’ sort of booklet. If you learned C++ in your course, whatever the course may be, you can use it to check yourself if the skills you learned is up to the mark.

Cover Page

How Can I Download C++ Multiple Choice Questions Set 1 pdf?

Simple. All you need to do is send an email to me at shkhanal@gmail.com. Don’t forget to write Subject as MCQ C Plus Plus. Your request will be handled by an automated program. So, please don’t write any message. It is only the subject which is checked to send you the eBook.

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Register to New PS Exam and you will be informed immediately when they are published. Moreover you are encouraged to Subscribe Newsletter on PS Exam through Google Friend Connect widget.

Computer Networking Short Questions and Answers pdf eBook

shkhanal — Fri, 26 Feb 2010 08:04:31 +0000

Here goes the ‘Computer Networking Short Questions and Answers pdf eBook’ – one of the most favored eBook from PS Exam. This eBook is practically beneficial for the students of secondary or higher secondary level or O and A level of Computer Science. It is equally useful for them who are preparing Computer Operator jobs exams conducted by Lok Sewa Ayog (Public Service Commission – PSC), Electricity Authority, Banks and so on. Speaking short, it covers the Computer Networking topic from very basics to intermediate level.

What is this eBook about?

The topics covered ranges from Transmission Media through Network Standards up to Internet. It talks about the Transmission Media, Fundamentals of Computer Networking, Network Servers, Types of Computer Network, Protocols, Topologies, Advantages and drawbacks of topologies, Network Standards, Ethernet, Arcnet, Network Architecture, Network Model, Network and Internet Terminology and so on.

Preview

How Can I Download Computer Networking Short Questions and Answers pdf eBook?

The procedure is simple. Just send and email to me shkhanal@gmail.com with a subject Networking QA eBook. You will instantly receive an email with a link to download or open the eBook. The whole process is automated, so, please don’t write any message with this email. Only Subject is checked to send you eBook. Happy Learning!

Don’t want to miss any future eBooks from PS Exam?

Subscribe to PS Exam and you will be informed immediately when any new eBooks or study resources are posted on PS Exam. Find the link to Register in New PS Exam.