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Computer Operator Class 2

on From the desk of Admin the 8th Jul, 2010 has no comments yet!

Some basic terms, mouse and mouse actions were covered on Class 1. Today in Class 2 we are talking about standard method for command operation in Windows Operation System, Creating New folders, files and starting applications in Windows.

Standard Method for Command Operation

Operating a computer is essentially communicating with computer and making it to perform instructed tasks. So to instruct a computer system, operating systems provide different ways in interface. Microsoft Windows offers a number of methods for command operation. some of the major ones are pointed out as below:

Menu Bar

Windows provides menu bars with various menus in it. A menu is a collection of commands grouped according to the category they fall in. You can click the menu to issue a command through menu bar.

Menu can be accessed using:

  • mouse to click on menu
  • Press Alt key on keyboard to activate menu bar then use arrow keys and Enter
  • Press F10 key on keyboard to activate menu then use arrow keys and Enter



Toolbar presents more frequently used commands as button on them so that you can issue commands with one click. A toolbar has buttons in it known as tools. There can be various types of  tools in tool bar such as Push buttons, drop down lists, text buttons and so on.


Shortcut Keys

Windows offers many keyboard short cut keys to issue commands without touching mouse and without going through the series of menu hierarchy. For example Alt + F4 is the short cut key combination for Start >> Shut Down command.

Short cut keys can be a single key or a combination of keys.

Hot Keys

Hot keys are another method of command operation. You can find a letter underlined in menu and toolbar text. These underlined keys are called hot keys. You can press these hot keys holding Alt key in keyboard. This will effect the same as you clicked on that menu item.

Mouse Short Cut Menu

This is called context menu more technically. When you right click on any object in Windows it will produce a menu pop-up. This menu is mouse shortcut menu or context menu and sometimes called pop-up menu too! This can be very handy to perform operations when  you are holding mouse.

Dialog Box

A dialog box is a rectangular frame presented to the user when he/she is required to select some options or need to be informed some messages. A dialog box contains different controls like labels, text boxes, check boxes, radio buttons, command buttons and so on.


Hotspots are the location of working environment which can be used for specific operation by double clicking on it. You can double click on system tray to change system date and time. Double click on margin space of Ruler in MS Word to open Page Setup dialog box. These spaces are called hotspot.

Well, these were the seven different methods of command operation in Windows Operating Systems. After these basic terms lets learn doing a few simple actions.

Folders in Windows

A folder is the space where you store files in. The concept of a folder is similar to that of directory in DOS. Folders make it possible to organize your files so that it will be easier to find them later.

Create new folder in desktop

  • Point your mouse to empty space in desktop
  • Press secondary mouse button to get context menu
  • Choose New and then Folder in context menu
  • A folder icon is placed on desktop and the description selected. Type the name of folder and hit Enter.

Creating new folder in drives and other folders is similar to creating on desktop. If you are creating a folder inside a window that contains menu bar, you can use menu to create a new folder.

Creating New Folder Using Menu

  • From File menu choose New menu and then Folder sub-menu
  • a new folder is created and the description text is highlighted. Type a new name for the folder and hit Enter.


Files are the contents you created and saved under a name. There can be files of text, picutres, sound, video, animation and anything that you saved in your computer.

There are two types of files – system files and user files. The files that are copied into your computer to run the software are known as system files and the files that are created by users for printing and other uses are user files.

Creating Files

You can create files in Windows Operating System in two ways.

  • Open application like notepad, WordPad, word, excel etc. and save file after typing content.
  • Through context menu in desktop or folders.

Right click on desktop of inside folder and choose New on context menu. Then, select from the list which type of file you want to create, such as, Microsoft Word Document, Excel Spreadsheet and so on.

Starting an Application in Windows

It is most easy to start an application in Windows Operating System. There are many methods you can make an application open.

  • From Start button go to Programs menu and then choose the application name from the list.
  • Double click the file that was created with that application.
  • Type the path and file name of .exe file of that application to start it.

Computer Operator Class 1

on Trainings and Tutorials the 6th Jul, 2010 2 comments

The training classes have already started and reached to Microsoft Windows after completing Fundamentals and MS DOS.

Today’s class dealt about some basic terminology and mouse actions.

Following are the things talked in class:


An icon is the graphical representation of a file, folder or application. We can open the object it represents by double clicking icon or perform different actions by right clicking on it.



Desktop is the workspace or working environment in windows. Windows, icons and other objects are placed on desktop and managed there.



A window is framed area in desktop. Microsoft Windows operating system presents everything – the file contents, folders and applications in window. A window that contains an application is application window. Similarly there are document window, folder window and some windows system windows.


A window consists of Title bar (Control Box, Title, Minimize, Maximize/Restore, Close button), Menu bar, Tool bars, Working area, Scroll Bara, Status bar. 


A bar usually at the bottom of Windows desktop that contain the icons of opened applications, a start button and system tray is known as taskbar.

Mouse and Mouse Actions

Mouse has a button to select and perform different action known as primary button. A mouse may have more than one button (modern mice have two or more button and a scroll wheel button). The second button on mouse that is used to open context menu or short cut menu is secondary button. Wheel can be used to scroll the window if it has vertical scroll bar.



Point is a mouse action. When you place the mouse pointer over an icon or object, it is called pointing the icon or object.


Click is the operation of pressing the primary mouse button once over an icon or any other object.

Double Click

Pressing the primary mouse button two times over an icon is known as double click or clicking an object two times is double click.

Triple Click

Clicking an object three times is called triple click. It might be rare but there some operations you can perform in some applications with triple click. For example triple click on a word in MS Word selects the paragraph.


Drag is to point to an object, press primary mouse button and move mouse without releasing mouse button. Drag action is performed to move objects, draw, copy objects and so on.


To release mouse button when you are dragging is known as drop.

Context Menu or Popup Menu

Microsoft Windows and Windows based applications use context menu or popup menu or shortcut menu to perform many actions easily. This menu is produced when you press right mouse button (secondary button). The options on menu are displayed based upon which object you right clicked and on which context the right button is clicked. So it is named context menu.

Context Menu on Start Button

right clic start

Context Menu on Desktop


Context Menu on Taskbar


Context Menu on System Tray


Context Menu on Title Bar


Continual Training for Computer Operator

on Preparation, Trainings and Tutorials the 5th Jul, 2010 has no comments yet!

The success and failure in an exam is not the result of preparation classes nor how much you make effort during exams. In fact a candidate needs to groom him up gradually every time. Computer Operator Exams are not of the type where you scored pass marks and got succeeded. Since it is competitive exam, you need to prove yourself the best among all the candidates participating in that exam.

In out case in Kathmandu, we don’t have institutes that train for Computer Operator posts conducted by Public Service Commission except those preparation classes just when the exam schedules are published. These preparation classes are not proving anything more than a hurried waste of money. One month drill will hardly be enough for anybody. Thus continual training is a must.

It was bit late when I made a contact to IT Park Inc who used to run preparation classes. Its known to very few students that IT Park runs training classes too. It was already one month class over where Fundamentals and MS DOS are already covered. The training class will continue for the next six months.

The chapter MS Windows has been started since yesterday. Icon, Desktop, Mouse and Mouse Actions, Context Menu, Different Shortcut Menus on Desktop, Taskbar and Start Menu were covered in today’s class.

I don’t know how far it will be possible, but I’ll try to follow the classes and present here the topics covered as in the training classes. I Hope, those who can’t attend the training classes will get something useful from the coming posts to prepare computer operator exams!

MS Excel Multiple Choice Questions and Answers for Objective Exams

on Downloads, MS Excel, Question Papers the 6th May, 2010 11 comments

Microsoft Excel
Multiple Choice Question and Answers with Explanation
Set 1

a. When integrating Word and Excel, Word is usually the

a. Server
b. Client
c. Source
d. None of these

Correct answer:
When integrating Word and Excel, Word is usually the client because Excel serves the data and word uses these data in document. A consumer of service is client and producer of service is server. Read more

Microsoft Word Multiple Choice Questions for Objective Exams

on Microsoft Word the 3rd May, 2010 7 comments

Microsoft Word 2003

Multiple Choice Questions with Explanation

Set 1

1. Which of the following command lets you set the vertical alignment?
1. Page Setup command from File menu
2. Page Setup command from Format menu
3. Paragraph command from Format menu
4. Font command from Format menu

Correct Answer: ans1
Layout tab of Page Setup dialog box contains options to set up vertical alignment.

Page setup Dialog Box with Layout Tab fronted
Page Setup Dialog Box Layout Tab

Read more

Microsoft Word MCQ Quiz with Answers and Explanation

on Microsoft Word the 2nd May, 2010 2 comments

Recently completed first set of Microsoft Word Multiple Choice Question Quiz with Answers and Explanation. I hope this will be helpful to the students and candidates of Compute Operator Exam. At utmost care has been taken to provide accurate and precise answers and explanation to each question. The questions will cover the aspects such as MS Word interface, creating, editing, formatting, proofing, printing document and so on. Read more

Important Shortcut Keys for Microsoft Word

on Microsoft Word the 2nd May, 2010 9 comments

Most of us are expert in catching mouse. Brilliant cats! But believe me the working speed is greatly improved if you know keyboard short-cuts and use them while working. Few days ago, we’ve seen the keyboard shorcut keys to select text in Microsoft Word application. And today, here are the most frequently required useful short-cuts.

Ctrl + A

Select all contents of the page
Ctrl + B

Bold highlighted selection
Ctrl + C Read more

Online Test Computer Operator

on From the desk of Admin, Preparation, Question Papers the 21st Apr, 2010 has no comments yet!
Students taking a test at the University of Vi...
Image via Wikipedia

The last three days left for the final examination day of Computer Operator. Now its the time for a quick revision of whatever you have learned through out these days. Hope you completed all of the topics referred in syllabus prescribed.

It would have been great, but I could not. I was assigned for field work all of a sudden and in the prime time had to remain away from Internet Acccess. I’d planned to complete entering all of the old question papers and allow you to test your skills online to give you some general idea about your standing.

Anyway, with the least available time one question paper of 2064 B.S. (2008 AD) conducted by Public Service Commission (Lok Sewa Ayog) is presented. Hope this will help you a bit. Read more

Computer Operator Exam Preparation Classes Growing More Necessary!

on From the desk of Admin, Preparation the 10th Apr, 2010 2 comments
Students of Nan Hua High School gathering in t...
Image via Wikipedia

Public Service Commission (Lok Sewa Aayog) Exams are increasingly more competitive and harder to get through. The posts for Administration Services are beyond accessible unless you devote full time. Participants for Technical Posts are still a bit relaxed, but the clear indications point towards the nearest day its never going to be the same.

Every year, there has started thousands of computer students produced from higher secondary schools and a few hundreds BCA, B.Sc. IT students from colleges. The private sector is not yet reliable and secure to be proud of being employed. Everybody can’t afford foreign employment.

There are very few seats announced every year compared to the produced manpower. There were only two seats for computer officer the year before and no seats last year. This year PSC announced for two seats. Last year 7 vacancies were for computer operator and 15 seats this year. Last Wednesday, there is a vacancy announcement for 2 Assistant computer operator posts. Looking on this trend, its evident the demand for skilled manpower is far less than the supply schools and colleges are producing. Read more